One Writer’s Journey

September 8, 2017

Numbering Pages in Word

Last night, several critique buddies confessed that they still had not figured out how to insert page numbers in Word.  Yes, they could get a number to appear but . . .

One woman couldn’t stop it from appearing on the first page.

Another had been hand numbering pages.

A third ended up with the same number on every page.

I wrote up a tutorial for them so I thought I’d share it here as well.

Step 1:  Scroll down to page 2.  I’m not 100% certain that this is necessary but I like to start out where the header will first appear.

Step 2:  At the top of the screen, click the “Insert” tab.  That’s this one here in the photo.

Step 3: Click the “Header” drop down menu (#1) and select “Blank (Three Columns)” (#2). A template for this header format has now been inserted in the header in your document.  At this point the header dialogue ribbon is across the top of your screen.

Step 4:  In “Options,” select the box for “different first page.”  This will keep the header from appearing on page 1.
Step 5:  For the page number, select the right hand [type text] position.  Then click the “Insert” tab.
Step 6:  Next select the “Quick Parts” drop down menu (#1).  From there select “Field” (#2).
Step 7:  Scroll down the left hand menu and select “Page” (#1).  From the second menu, select the correct format (1,2,3….) (#2). Then click Okay at the bottom right of the dialogue box. Now you should have the correct page number on every page of your manuscript, starting with page 2.
You still have to add your name and manuscript title to the header.  Select the left hand [type text] position.  Now type your name (last name first).  It doesn’t need to be your full name.  I use “Edwards, S.”  Select the center [type text] position and type the title of your manuscript.  It doesn’t have to be the full title.
Your header, starting on page 2, should now have your name, the title of the manuscript and your page number. Ta-da!  Can you tell that I spent a year writing Microsoft tutorials?
Page 1 doesn’t include the same header but instead has one that gives the editor your personal information.  To find out how that should look, see my earlier post Manuscript Format.

June 5, 2013

Manuscript Format

Filed under: Uncategorized — suebe @ 1:48 am

A picture book is formatted the same way as a novel. You don’t have to indicate spreads or where pictures will go.

Lately, I’ve been fielding questions from new writers and realized that now might be a really good time to review standard manuscript format.  Here are the basics.

Font.  Font is not the place to get creative or fancy.  Courier or Times New Roman work well.

Margins.  One inch all around.

Contact information.  The editor needs to know whose manuscript they are reading.  Put your contact information in the top left corner of the first page.  This should include:
Full name
Phone number
E-mail address
Word count

Title.  About half way down the first page, center your ALL CAPS TITLE.  Below this, include your byline, also centered.

Page break.  If this is a book with chapters (chapter book, middle grade or young adult), this is your cover sheet.  Break the page here.

Text.  If you have an article or a picture book, begin double spacing the text now.  Drop down two double-spaced lines and type your text.  Indent paragraphs.

Header.  Pages two on will require a header.  This way if your manuscript is dropped along with several others, the editor will know which pages are yours and can put them back in order.  You header should include your last name, first initial in the left hand corner; abbreviated title in the center; and page number in the right hand corner.  If you can’t get your header and page number formatted correctly, I have a post on how to solve this in Word 2010.

Chapter Titles.  If you have a book with chapters, the text on page 2 should begin with your Chapter 1 (or 2 or 3 or whatever) and then two double-spaced lines and then the text.

If there is something I’ve forgotten, let me know.  Otherwise, I hope this helps!




May 21, 2013

Headers in Word: How to Use both Headers and Page Numbers in Word 2010

Filed under: Uncategorized — suebe @ 1:20 am
Tags: , , ,

You know how your editor wants your manuscript to be formatted.  She wants a header with your name to the left, book title centered and page number to the right.  Easy peasy.  Or at least it was until you got Word 2010.  Now it’s impossible!  If you use Header and Page Number on the ribbon (menu at the top of the page) you can get a Header or a Page Number, which ever one you do last, but not both.

This was one of those topics that might critique group and I were discussing at the Missouri SCBWI Advanced Writer’s Retreat.  At the time, I hadn’t figure it out because I’d only been using Word 2010 for about two weeks.  But tell me I can’t do something, and I will figure it out.  Unless you tell me to clean my room.  My parents tried that.  It didn’t work.

But it did work when my critique group said no one could figure out header formatting.  I’m not going to tell you that it’s easy, but I will show you how to do it.  For the most part, I figured it out because I found a video which I’ll plug in here but after the video I’ll tel you how to do it just in case you find the zooming in and out as distracting as I did.

Here are the steps:

  1. With your document open, first add your header.  To do this, select the Insert tab (toward the upper left) and then select Header on the ribbon.  I tend to use the second one down, Blank Three Column.
  2. Select the left field labeled Type Text and then type your last name and first initial.  I type Edwards, A.  
  3. Select the center field also labeled Type Text and then type your abbreviated title.  In my case, this was Rat Race.  
  4. Select the right field labeled Type Text but instead of adding text, delete it.  
  5. Be sure to select different first page if this is necessary.  Now it’s time to add the page number.  
  6. Now it’s time to add the page number.  Select the Insert tab and this time select Quick Parts.  
  7. From the Quick Parts Drop Down Menu, select Field.
  8. From the Field Names on the left, select Page.  
  9. From Field Properties toward the center, select the proper Format.  I generally chose the first one (1, 2, 3…).
  10. Then select OK.  

Frankly, I’m surprised no one just figures this out.  ::snort::


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