One Writer’s Journey

September 8, 2017

Numbering Pages in Word

Last night, several critique buddies confessed that they still had not figured out how to insert page numbers in Word.  Yes, they could get a number to appear but . . .

One woman couldn’t stop it from appearing on the first page.

Another had been hand numbering pages.

A third ended up with the same number on every page.

I wrote up a tutorial for them so I thought I’d share it here as well.

Step 1:  Scroll down to page 2.  I’m not 100% certain that this is necessary but I like to start out where the header will first appear.

Step 2:  At the top of the screen, click the “Insert” tab.  That’s this one here in the photo.

Step 3: Click the “Header” drop down menu (#1) and select “Blank (Three Columns)” (#2). A template for this header format has now been inserted in the header in your document.  At this point the header dialogue ribbon is across the top of your screen.

Step 4:  In “Options,” select the box for “different first page.”  This will keep the header from appearing on page 1.
Step 5:  For the page number, select the right hand [type text] position.  Then click the “Insert” tab.
Step 6:  Next select the “Quick Parts” drop down menu (#1).  From there select “Field” (#2).
Step 7:  Scroll down the left hand menu and select “Page” (#1).  From the second menu, select the correct format (1,2,3….) (#2). Then click Okay at the bottom right of the dialogue box. Now you should have the correct page number on every page of your manuscript, starting with page 2.
You still have to add your name and manuscript title to the header.  Select the left hand [type text] position.  Now type your name (last name first).  It doesn’t need to be your full name.  I use “Edwards, S.”  Select the center [type text] position and type the title of your manuscript.  It doesn’t have to be the full title.
Your header, starting on page 2, should now have your name, the title of the manuscript and your page number. Ta-da!  Can you tell that I spent a year writing Microsoft tutorials?
Page 1 doesn’t include the same header but instead has one that gives the editor your personal information.  To find out how that should look, see my earlier post Manuscript Format.
–SueBE
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