Headers in Word: How to Use both Headers and Page Numbers in Word 2010

You know how your editor wants your manuscript to be formatted.  She wants a header with your name to the left, book title centered and page number to the right.  Easy peasy.  Or at least it was until you got Word 2010.  Now it’s impossible!  If you use Header and Page Number on the ribbon (menu at the top of the page) you can get a Header or a Page Number, which ever one you do last, but not both.

This was one of those topics that might critique group and I were discussing at the Missouri SCBWI Advanced Writer’s Retreat.  At the time, I hadn’t figure it out because I’d only been using Word 2010 for about two weeks.  But tell me I can’t do something, and I will figure it out.  Unless you tell me to clean my room.  My parents tried that.  It didn’t work.

But it did work when my critique group said no one could figure out header formatting.  I’m not going to tell you that it’s easy, but I will show you how to do it.  For the most part, I figured it out because I found a video which I’ll plug in here but after the video I’ll tel you how to do it just in case you find the zooming in and out as distracting as I did.

Here are the steps:

  1. With your document open, first add your header.  To do this, select the Insert tab (toward the upper left) and then select Header on the ribbon.  I tend to use the second one down, Blank Three Column.
  2. Select the left field labeled Type Text and then type your last name and first initial.  I type Edwards, A.  
  3. Select the center field also labeled Type Text and then type your abbreviated title.  In my case, this was Rat Race.  
  4. Select the right field labeled Type Text but instead of adding text, delete it.  
  5. Be sure to select different first page if this is necessary.  Now it’s time to add the page number.  
  6. Now it’s time to add the page number.  Select the Insert tab and this time select Quick Parts.  
  7. From the Quick Parts Drop Down Menu, select Field.
  8. From the Field Names on the left, select Page.  
  9. From Field Properties toward the center, select the proper Format.  I generally chose the first one (1, 2, 3…).
  10. Then select OK.  

Frankly, I’m surprised no one just figures this out.  ::snort::


5 thoughts on “Headers in Word: How to Use both Headers and Page Numbers in Word 2010

  1. This is brilliant! Thank you so much for posting this. I use Word 2010 at work and have been muddling my way through it for months – I wasn’t even aware you could do columns in a header! Three guesses how much I love it. 😀

  2. Thank you! Somehow, my main manuscript was headed correctly. Then I had to send the first 20 pgs in for a conference. The submission had to be anonymous, so I needed to have a new file without my name, but the name of the ms and the pg numbers. I ended up numbering the bottom of the pages. I wonder what happens if you shoot a ms into compatibility mode, set up the header the old way, then shoot it back into doc.x. I’ll save a link to this post because I’ll forget before next time.

  3. Glad to help! I know how frustrated I was before I figured this out and I’d been working with the program for maybe a month.

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